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DecodeBills

DecodeBills: AI Invoice Automation to Google Sheets

DecodeBills automatically captures forwarded invoice emails, saves attachments to Google Drive, and extracts key data into a Google Sheets ledger using AI.

AI OCRAI Document ExtractionAI Accounting

Overview

DecodeBills takes the drudgery out of invoice management by turning your inbox into an automated bookkeeping assistant. Simply forward any bill or invoice email to your unique DecodeBills address, and the tool instantly archives the attachment in Google Drive while its AI engine reads through the document to pull out critical details like supplier name, amount, and date. Rather than leaving you with a pile of scattered PDFs, DecodeBills organizes everything into a clean, searchable Google Sheets ledger, giving you a centralized record of every expense. It even handles tricky HTML-based invoices that don't include a traditional attachment, and flags any uncertain AI-extracted values in red text so you can quickly verify accuracy before importing data into accounting platforms like Xero or Quickbooks.

Capabilities & Features

  • Invoice management
  • Automation
  • Google Drive
  • Google Sheets
  • AI
  • Data extraction
  • Accounting
  • Bookkeeping
  • Expense tracking

Core Features

  • Automatic invoice and attachment saving to Google Drive
  • AI-powered extraction of key invoice data (supplier, amount, date)
  • Auto-generated Google Sheets ledger with invoice summaries
  • Support for non-attachment HTML invoices within emails
  • Confidence flagging for uncertain AI-extracted values
  • Unique forwarding email address for each user

Use Cases

  • Automatically logging supplier invoices for expense tracking
  • Building a centralized, searchable ledger of all business invoices
  • Quickly locating past invoices by supplier name or amount
  • Preparing invoice data for import into Xero or Quickbooks
  • Reducing manual data entry for small business bookkeeping

Best For

  • Small business owners
  • Accountants
  • Bookkeepers
  • Entrepreneurs
  • Online store owners

Pros

  • •Eliminates manual data entry through AI-powered extraction
  • •Simple email-forwarding workflow requires no learning curve
  • •Automatically organizes files in Google Drive and Google Sheets
  • •Handles both PDF attachments and HTML-based invoices
  • •Flags low-confidence data for easy manual review

Cons

  • •Free and lower-tier plans cap monthly invoice and email processing volume
  • •Direct Xero/Quickbooks integration is still 'coming soon' rather than available now
  • •Excess processing beyond plan limits incurs additional per-invoice charges
  • •Some advanced features like deduplication and messaging app support are not yet live

How to Use

1. Sign up and get your unique DecodeBills email address. 2. Forward any invoice or bill email (with attachment or HTML content) to that address. 3. DecodeBills automatically saves the file to your connected Google Drive. 4. AI extracts key invoice details and adds them to your Google Sheets ledger. 5. Review any AI-flagged uncertain values (highlighted in red) and export data for use in your accounting software.

Frequently Asked Questions

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Pricing

DecodeBills offers a free tier for light use (up to 15 invoices/month), with paid plans starting around $9/mo for higher volumes, scaling up to $82/mo billed yearly for business and team-level processing needs.

Pricing data is provided as a summary. Visit the vendor website for full tier details.